HTC Cell Phone TOUCH User Manual

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Section 3B. Web and Data Services 165
Web and Data Services
Flagging Your Messages
Flags serve as a reminder for you to follow up on important issues or requests contained in email messages.
Flagging messages, which has been a useful feature on desktop Outlook Email, can also be done in
Outlook Mobile on your device. You can flag received email messages on your device.
To flag or unflag a message:
1. Open Outlook on your device and access the Inbox.
2. Select a message or open a message.
3. Tap Menu > Follow Up and select one of the following options:
Ⅲ Set Flag to mark the message with a red flag to indicate that it needs following up.
Ⅲ Complete Flag to mark the message with a check mark to indicate that the issue or request in the email
is already completed.
Ⅲ Clear Flag to remove the flag to unmark the message.
Out-of-office Auto-reply
Outlook Mobile allows you to retrieve and change your out-of-office status. Just like desktop Outlook Email,
Outlook Mobile automatically sends an auto-reply message when you’re not available.
To send out-of-office auto-reply messages:
1. Tap Start > All Programs > Messaging > Outlook E-mail, and then tap Menu > Tools > Out of Office.
2. In the I am currently list, select Out of the Office.
3. Enter your auto-reply message, and then tap Done.
Managing Meeting Requests
When you schedule and send meeting requests from your device, you can invite attendees to your meeting
and check their status to know about their availability.
When you receive a meeting request, you can reply by accepting or declining the request. The meeting
request also clearly indicates whether there are conflicting or adjacent meetings.
To reply to a meeting request:
1. When you receive a meeting request by email, a notification will be displayed on your device. Open
the email.
2. Tap Accept to reply and accept the meeting request, or tap Menu > Decline if you cannot attend the
meeting.
Requirement
Flags are enabled only if emails are synchronized with Microsoft Exchange Server 2007 or higher. Flags
are disabled or hidden if email is synchronized with earlier versions of Microsoft Exchange Server.
Note
Email message reminders are displayed on your device if the messages are flagged with reminders and
synchronized from the Exchange Server.
Requirement
Your company must be using Microsoft Exchange Server 2007 or higher.
Tips
• Before responding, you can check your availability during the time of the requested meeting by tapping
View your calendar.
• If the time of the meeting conflicts with your other appointments, a “Scheduling Conflict” status appears
on top of the email.

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